10 Smart Calendly Alternatives for Effortless Scheduling

When it comes to streamlining your appointments, managing team availability, and reducing back-and-forth emails, Calendly is often the first tool that comes to mind. But while it’s popular, it’s not perfect for everyone.

Maybe you’re looking for more customization, lower pricing, or deeper integrations. Or maybe you just want a tool that fits your workflow better. In this guide, we’ve handpicked ten modern, efficient Calendly alternatives—each with unique strengths for different types of users, from freelancers and sales teams to service businesses and enterprise teams.

Why Look Beyond Calendly?

Calendly is simple and widely adopted, but it also comes with limitations:

• Limited customization on the free plan
• Brand removal and advanced features only on higher tiers
• No built-in transcription or translation
• Basic group scheduling

As your team or needs grow, these limitations can slow you down. The tools below offer more flexibility, automation, or value for your money.

Top 10 Calendly Alternatives to Try

1. Doodle

Best for: Poll-based group scheduling across large teams or external stakeholders.

Doodle lets you offer multiple time slots and have others vote. It’s ideal for booking interviews, team syncs, or any group where finding a mutual time is tricky.

Key highlights:

• Group scheduling for up to 1,000 participants
• Visual poll results and deadline reminders
• Custom questions on booking forms

Drawbacks:

• Ads on the free plan
• Fewer direct calendar integrations

2. HubSpot Meeting Scheduler

Best for: Sales teams already using HubSpot CRM.

This built-in tool lets you book appointments directly from your CRM, assign leads round-robin, and embed booking links on landing pages.

Key highlights:

• Round-robin team distribution
• Website calendar embed
• Full CRM data syncing

Drawbacks:

• Can feel bloated for smaller teams
• Costs can add up with add-ons

3. SimplyBook.me

Best for: Service businesses needing a branded booking website and payment options.

You get more than just a scheduler here: SimplyBook offers full website customization, event ticketing, and payment integration.

Key highlights:

• Branded client and admin apps
• Accept payments with Stripe or PayPal
• Coupons, loyalty, and waitlisting features

Drawbacks:

• Slight learning curve
• Booking limits on lower tiers

4. Acuity Scheduling

Best for: Coaches, consultants, or wellness pros who sell sessions.

Acuity combines flexible calendar syncing with secure payment processing and customer branding on all tiers.

Key highlights:

• Upsells via add-ons at checkout
• Securely vaults client payment details
• Custom branding from the entry plan

Drawbacks:

• No free plan
• Not as beginner-friendly

5. Zoho Bookings

Best for: Businesses already using Zoho’s CRM ecosystem.

Zoho Bookings supports team scheduling and lets you route bookings based on availability or service type.

Key highlights:

• Department-level calendars
• Client auto-fill via URL parameters
• Deep Zoho CRM sync

Drawbacks:

• Works best within Zoho apps
• Google Calendar sync may glitch occasionally

6. YouCanBookMe

Best for: Educators, consultants, and anyone needing multilingual booking pages.

It’s affordable, lightweight, and supports advanced workflows and 40+ languages.

Key highlights:

• Automated CRM and reminder workflows
• Supports group bookings per slot
• Multiple layout options

Drawbacks:

• No personal calendar sync
• Support can be slow

7. Setmore

Best for: Small businesses with basic service appointment needs.

Setmore works well across desktop and mobile, offering free unlimited appointments and integration with sales tools.

Key highlights:

• Booking widget for websites
• Accept payments via Square
• Group session booking

Drawbacks:

• Limited to basic reporting
• Lacks enterprise-grade automation

8. Trafft

Best for: Solopreneurs or teams managing staff and online bookings.

Trafft helps service providers sync team calendars, manage leave, and track key metrics—all from one place.

Key highlights:

• WordPress plugin available
• Real-time analytics
• Accepts payments even on free plan

Drawbacks:

• Only syncs with Google and Outlook
• Some features still in development

9. Picktime

Best for: Physical spaces and businesses with multiple locations.

From managing room reservations to offering waitlists, Picktime excels for brick-and-mortar operations.

Key highlights:

• Multi-location support
• Physical room and equipment scheduling
• Recurring client bookings

Drawbacks:

• Pop-up ads on the free plan
• Limited customization unless you upgrade

10. Book Like A Boss

Best for: Solopreneurs, coaches, and creators looking for a personalized scheduling and sales page in one.

This platform merges scheduling with sales funnels—great for personal brands.

Key highlights:

• Branded landing pages with checkout options
• Sell services, digital goods, and subscriptions
• SMS and email reminders

Drawbacks:

• Slightly more expensive than peers
• Setup takes time for full customization

How to Pick the Right Tool

When comparing options, focus on the following:

• Do you need just scheduling—or extra features like reminders, payments, or branded pages?
• Will you work solo, with a team, or across departments?
• Is mobile access or CRM integration essential?

The right scheduler should free you from friction—not add to it.

Final Thoughts

Scheduling tools are evolving fast, and you don’t have to settle for a one-size-fits-all. Whether you’re a solo consultant or a fast-growing team, there’s a tool here built for your needs.

Explore a few options hands-on—and let your calendar finally work for you.

FAQs

Is there a free alternative to Calendly with unlimited bookings? Yes—Setmore and Picktime both offer free plans with unlimited appointment pages.

Can I embed these tools on my website? Absolutely. Most support widget or iFrame embeds, especially SimplyBook, HubSpot, and Acuity.

Which tool is best for sales teams? HubSpot Scheduler is ideal if you’re already using their CRM. Otherwise, Doodle is a great pick.

Do any tools support multilingual booking pages? Yes—YouCanBookMe supports over 40 languages.