How to Transcribe Zoom Meetings Automatically in 2025 (Step-by-Step Guide)

Zoom meetings are here to stay—but taking notes manually shouldn’t be. Whether you’re hosting interviews, lectures, or sales calls, you need a reliable and multilingual Zoom transcription tool.

In this tutorial, we’ll show you how to use Votars to automatically transcribe, summarize, and export your Zoom meetings using AI—no typing, no missed details.

✅ Why Use an AI Tool for Zoom Transcription?

Manual note-taking is:

• ❌ Time-consuming
• ❌ Inaccurate
• ❌ Distracting during live conversations

Votars solves this with:

• Real-time Zoom Bot recording
• Automatic transcription with 99.8% accuracy
• AI-powered meeting summaries
• Export to Word, PDF, Excel, and PowerPoint
• Support for 74 languages including Hindi, Arabic, Japanese, and Spanish

🧠 What You’ll Need

Before starting, make sure you have:

• A Zoom account
• A Votars account (Free plan available)
• Meeting scheduled (or running)

🚀 Step-by-Step: Transcribe Zoom Meetings with Votars

Step 1: Log in to Votars

Go to https://votars.ai and sign in to your dashboard.

Step 2: Invite the Votars Zoom Bot

In your dashboard:

1. Click “New Meeting Recording”
2. Enter your Zoom meeting link
3. Select the spoken language (e.g., English, Hindi, Arabic)
4. Click “Join with Zoom Bot”

Votars will join your meeting as a silent participant and begin recording automatically.

Step 3: Let the Meeting Run Naturally

You and your participants can speak freely. Votars will:

• Identify speakers
• Transcribe speech in real-time
• Support multilingual conversations
• Filter background noise for clarity

✅ No installation needed. Just invite the Bot and you’re good to go.

Step 4: Review the Transcription

Once the meeting ends:

• Go to your Votars dashboard
• Open the recorded session
• View the full transcript, segmented by speaker
• Highlight important sections if needed

Step 5: Get Your AI Summary

Votars generates:

• ✅ Short summary
• ✅ Bullet point key takeaways
• ✅ Action items
• ✅ Full paragraph summary
• ✅ One-click PPT slide deck

All are powered by AI and automatically generated within minutes of the meeting ending.

Step 6: Export Your Results

You can export:

• 📝 Transcript → Word, PDF
• 📊 AI Summary → PDF, slides
• 📈 Data Points → Excel spreadsheet

Perfect for sharing with teams, archiving, or reporting.

🌐 Multilingual Zoom Transcription

Votars supports 74 languages including:

• ✅ English (US, UK, AU, India)
• ✅ Hindi, Tamil, Bengali, Urdu, Marathi
• ✅ French, Spanish, Arabic, Japanese, Chinese
• ✅ And dozens more (full list here)

You can choose the meeting language before starting and optionally get translated summaries in another language (e.g., speak in Japanese, get English summary).

💡 Pro Tips for Better Zoom Transcripts

• 🎧 Use headsets for better audio quality
• 🗣️ Ask speakers to avoid crosstalk
• 📌 Name participants correctly in Zoom for accurate speaker labels
• 🌍 Always choose the correct spoken language before recording starts

💸 Is It Free?

Yes! Votars offers a free plan:

• 300 minutes/month
• 30 minutes/meeting
• All languages & Zoom Bot included
• Upgrade available for longer meetings and more exports

👉 See full pricing here

🧾 Summary

🎯 Start Transcribing Zoom Calls Automatically

Whether you’re hosting calls in English, Tamil, Japanese, or Spanish—Votars makes Zoom meetings smarter.

👉 Try Votars Free

No credit card needed. Just invite the Bot and get your transcript.