As the creators of Votars, we’re obsessed with making meetings smarter. But we also know the AI note-taking space is crowded. That’s why we’ve compiled this honest list of the 15 best tools of 2025—including our own—so you can find what works for your workflow, language, and platform needs.
1. Votars — Best for multilingual teams & automated workflows
Votars is a powerful AI meeting assistant that transcribes, translates, summarizes, and exports your conversations—live or recorded. With support for 74+ languages, Zoom Bot recording, and outputs like DOCX, SRT, XLSX, and PDF, it’s the all-in-one choice for global teams and fast-moving professionals.
Why Votars wins:
- Real-time transcription & translation (74+ languages)
- Speaker detection & automatic summaries
- One-click export to TXT, DOCX, PDF, XLSX, PPTX
- Seamless integration with Zoom, Teams, Google Meet, etc.
- Enterprise-grade security & customizable AI prompts
Try Votars for free →
2. Otter.ai — Best for English-only real-time transcription
Otter.ai converts spoken English into searchable notes and generates live summaries. It supports Zoom and Google Meet and offers a sleek mobile experience.
3. Fireflies.ai — Best for CRM + voice sync
Fireflies captures conversations across platforms and syncs to tools like Salesforce, HubSpot, and Slack. Great for teams needing searchable transcripts and action items.
4. ClickUp — Best for AI + task management
ClickUp’s AI Notetaker captures meetings and turns them into actionable tasks. It’s more than notes—it’s task + project tracking in one.
5. Notion AI — Best for editing, summarizing & content drafting
Notion AI is ideal for turning rough notes into polished summaries. It shines for writing, brainstorming, and refining knowledge docs.
6. Rev — Best for legal, ADA, and FCC compliance
Rev combines AI with human transcribers for ultra-accurate results. It’s the go-to for video captions, legal transcripts, and high-accuracy use cases.
7. Fathom — Best Zoom-native free tool
Fathom integrates with Zoom and Google Meet, creating shareable clips and automatic summaries—ideal for solo workers and small teams.
8. Avoma — Best for sales & customer success alignment
Avoma does real-time transcription plus conversation intelligence, CRM sync, and call insights—powerful for RevOps teams.
9. Gong — Best for revenue teams & sales forecasting
Gong listens to your sales calls and uses AI to surface patterns, coach reps, and forecast pipeline. It’s analytics-first.
10. Chorus — Best for sales conversation insights
Chorus transcribes and analyzes sales calls to improve coaching and performance. Deep insights, but no free plan.
11. InqScribe — Best for manual transcription pros
InqScribe is a no-frills editor for manually typing timestamped notes. Great for precise editors, not ideal for real-time meetings.
12. tl;dv — Best for sharing meeting snippets
tl;dv lets you record, transcribe, and clip moments from Zoom & Meet. Great for marketing and fast context sharing.
13. Reflect — Best for personal journaling & fast recall
Reflect is a private notes app with GPT-4 built in. Think fast journaling, summaries, and connected notes via backlinks.
14. Mem — Best for intelligent memory recall
Mem automatically links related thoughts, notes, and tasks. Use Mem Chat to query your memory and generate content.
15. Writesonic — Best for turning notes into marketing content
Writesonic is an AI copywriter. Drop in your meeting notes, and it’ll help you generate posts, blogs, emails, or ads.
Final Thoughts: Why Votars is the Complete Package
Most tools on this list serve a narrow use case—sales, content, tasking, or only English. At Votars, we aim to be your end-to-end AI assistant:
- Multilingual transcription & translation (74 languages)
- Live Zoom Bot & mobile access
- Automatic document, slide, and spreadsheet generation
- Speaker separation, summaries, action tags
- Export in every format your workflow needs
Ready to ditch manual notes and go global?
👉 Start with Votars for free